Today’s workforce is mobile and collaborative. The world of work is changing, and the way we operate our businesses needs to change with it. Being able to collaborate effectively as a team across departments and locations is more important than ever before.
Working together as a team in a collaborative environment makes everyone a lot more productive. Whether you need to communicate effectively with your colleagues from outside your organization or just want to make sure that everyone has the same information at their fingertips, using Microsoft Outlook will make your life a whole lot easier.
What is Microsoft Outlook?
Microsoft Outlook is a powerful email and calendar management program designed for business and personal use. As a dedicated email application, Outlook is designed to make switching between different email accounts much easier, and also integrates with many other business and productivity applications. For example, you can use Microsoft Outlook to manage calendar events, contacts, tasks, and notes across multiple devices.
Microsoft Outlook top features
Send emails: Outlook’s primary function is as an email system. It allows you to send, receive, forward, and reply to emails. You can also schedule emails to send at a certain time, as well as attach files. It can be used on any device or platform, not just Microsoft Windows.
Email attachments: Outlook allows you to attach files to emails, so you can quickly share large attachments like documents and photos with recipients. You can also save attachments as a favorite so that you can easily access them later.
Calendar: Outlook’s calendar is an excellent tool for keeping track of appointments, meetings, and other events. Like a to-do list, Outlook’s calendar can be used to keep track of personal and professional commitments. It can also be used to organize meetings, coordinate calendars, and track time spent on projects.
Meeting scheduling: With Outlook, you can send an email to someone to set up a meeting at a specific time and place. You can also set up a recurring meeting by creating a calendar entry with the same details every week or month.
Contacts: The address book allows you to keep track of all your clients’ contact details. With this function, you can store the name and contact information for your contacts, and search for them easily.
Assign tasks: This function allows you to create, manage, and organize tasks. You can see all the tasks that you have assigned to other people on the calendar, and see when those tasks will be due. This helps you easily keep track of various projects, people, and deadlines.
Easy organization: With Outlook, you can organize your emails by projects and by day. You can also set up rules to see when new emails arrive, or send yourself reminders.
Reminders: You can set reminders, email alerts, or recurring tasks for yourself and co-workers with Outlook. When a reminder is due, you will receive an email notification that lets you know it’s time to take action. This way, you will never forget about an important task.
Integration with Microsoft 365
Microsoft 365 is a comprehensive set of integrated business applications. This solution is perfect for managing email, calendar, task management, collaboration, and more — all from a single location. In fact, Microsoft 365 users can integrate Outlook email with their other business applications, such as Microsoft Word, Excel, PowerPoint, SharePoint, and more. The most obvious is the ability to sync your Outlook calendar, contacts, and email with your Microsoft 365 account. You can also add people to your Outlook distribution list so you can share information with them.
You can also use Outlook to share documents, calendars, and contacts with other people in your organization. And thanks to the integration with OneDrive, you can store your files in the cloud so they’re always accessible from anywhere, even if your computer breaks down or gets stolen.
Outlook also integrates with Microsoft Teams, the communication hub for collaborating and chatting that combines messaging, collaboration, and video calling into one application. You can use Outlook to manage your emails, calendar, contacts, and tasks while also taking advantage of Teams’ communication tools.
Business benefits of Microsoft Outlook
Cybersecurity: Outlook provides junk mail filtering and will block external content like web bugs and downloaded images from unknown sites or contacts.
Search: The search function allows you to easily find any email, client, or reminder.
Compatibility: Outlook can be downloaded as an app on Android phones, Mac PCs, Linux platforms, and any other device.
Integration: Users can connect other third-party apps, like Skype or Teams, to assist with tasks like calendar appointments or reminders.
Organization: As stated, Outlook provides simple asset organization, and allows users to personalize the app to suit their usage or preferences.
Discover how Outlook will streamline your business
Outlook is a brilliant and easy-to-use email and calendar manager that brings the power of collaboration and organization to the workplace. It provides a way to communicate and share information that helps the business run more smoothly, and helps you stay on top of your game no matter what.
The Microsoft specialists at Technology Solutions can implement Outlook into your IT infrastructure, train your users on its best practices, and manage your Microsoft environment for optimum performance and data security.