Microsoft’s standing in the market has long been defined by its innovative solutions to everyday productivity issues and the ease with which its services can be used. No matter its size, your organization needs to operate efficiently to stay relevant in your industry.
M365 or Microsoft 365 (previously known as Office 365) is an application suite comprised of software as a service (SaaS) programs developed to enhance your workflow and productivity.
Upon a review of Microsoft 365’s office apps, it can be hard to ignore the 7 reasons why you should incorporate it into your daily operations. These are:
Leverage the cloud
Cloud infrastructure refers to the use of off-site servers and storage to host data and other programs. By accessing it from anywhere using the Internet, cloud users can store all their sensitive information in a secure platform that does not require additional hardware space.
All core Microsoft 365 services are hosted in a cloud service (a SaaS cloud model). The data you collect is valuable to your enterprise, and it needs to be kept close at hand to ensure that you can access it quickly.
By adopting the cloud services of M365, not only can you and your employees access your data quickly, but you can also organize it to streamline everyday processes.
Promote efficient communication
Whether you use online or desktop apps, Microsoft 365 allows you to communicate with your team in different ways, most commonly through Microsoft Teams and Outlook. From 300 users to a team of less than 20, Outlook and Teams use emails, instant messaging, and more to keep your internal and external communications open and seamless.
If you do not have the means to communicate with your staff effectively, your business will run on outdated information. However, by leveraging M365’s apps for business communication, you ensure that your organization’s social channels are up to date and optimized for the current workforce.
Effective collaboration
According to studies, individuals who work in collaborative settings at work are more than 50% more effective at completing tasks compared to staff who undertake their work independently. Your business is a hub of expertise and experience—it needs to be nurtured with the right collaboration tools to succeed.
Microsoft 365’s apps for businesses allow users (in groups and individually) to create and edit documents at any time and place, from any authorized device. When editing, any changes are saved automatically, making the document universal—one of the many benefits of adopting cloud-based programs like M365.
Nowadays, companies are not restricted by the walls of their offices or the individual schedules of their staff. With Microsoft 365, your employees can always band together and collaborate on assignments.
Cost-effective solutions to suit your needs
Microsoft 365 provides monthly packages for organizations of any size with a no lock-in approach. You have the power to choose the subscription plan that best suits your requirements. Moving forward, Microsoft does not restrict you to that one solution.
For example, you can start with M365’s business premium plan, but then scale up or down depending on your situation. Unsurprisingly, Microsoft 365’s pricing is determined by the level of services provided.
However, when necessary, you can also customize your plan to pick individual features that can bolster specific areas of your business and enhance your productivity.
Robust cybersecurity
Cybercrime has already caused $6 trillion worth of damage to businesses and that number will only increase without modern cybersafety, compliance, privacy, and trust solutions. Regardless of whether you use Microsoft 365 business premium or a cheaper plan, the suite’s applications are protected by advanced security solutions developed in one of four areas.
These are:
- Threat protection: Programs that leverage machine learning to oversee your IT infrastructure and intercept threats.
- Security and risk management: Examines your company’s digital architecture to identify security risks and help you to mitigate them.
- Information protection: Secures and manages data within your company’s IT system.
- Identity and access management: Secures your information with access policies based on authorized identities.
Digital safety is imperative to the success of your business. From your staff to endpoints and Microsoft 365’s cloud services, the company’s cybersecurity measures are designed to bolster your organization’s security and protect your data.
Dynamic software
Every program within the M365 suite can be used to cover any aspect of your company’s operations. Whether you need to write a proposal for a client or you need to create a slide show for your business’s team-building weekend, Microsoft 365 can help you get it done.
At the same time, the suite can also work with any operating system, no matter if your enterprise’s IT infrastructure is built upon Windows or Apple. This can benefit your organization in two ways: The chances of you having to invest in new hardware are reduced and you do not need to be a Microsoft 365 fundamentals expert to use the programs.
Keep up with customer expectations
It is important to remember that your customers and clients are just as busy as you are. They are entrusting you with their money and time, and you must be able to give them something in return. Microsoft 365 enhances the efficiency and productivity of your employees, resulting in proactive staff who can quickly predict, identify, and solve customer pain points.
With its cloud-hosted model, cost-efficient solutions, and collaborative capabilities, the productivity tools of Microsoft 365’s services and concepts can boost your business’s processes and make you a superstar in the eyes of your customers.
Get ahead with the Microsoft experts
The Microsoft consultants at Technology Solutions have the knowledge and experience to work you through the considerations and benefits of M365, help you invest in it, and meet the demands of the modern world.
I agree that in most cases, individuals that work with others will work better than if they were working alone. M365 helps a lot with this, making things run smoothly so employees can focus on doing their work without having to worry about anything else.
Ever since we’ve switched to M365 I’ve noticed a 27% increase in efficiency across the board in the company. People say they are working better now, and need to go back and forth less than before so it saves them time and energy. So M365 works very well in our case.
The cybersecurity measures M365 comes with are forth the admission price on their own. I can’t imagine having to work in a company that is not well protected against cybercriminals. An attack can come at any time and it can be devastating. It’s a smart strategy to have protection.
Microsoft 365 works best in most cases and their plans are reasonably priced. The protection, cloud services, increased efficiency levels and collaboration make it a must nowadays. Any company no matter its size should consider using M365 at least for a few months and tracking things to see how efficiency increases within employees.